Organisation Chart of TANSACS

 

(1) Information of the Organization.

The State AIDS Project Cell was formed in January 1993 in Tamil Nadu as a mandate of National AIDS Control Organisation (NACO), New Delhi. Tamil Nadu State Aids Control Society (TANSACS) is the first registered Society in India for HIV/AIDS control and prevention since 1994.    The Principal Secretary to Government, Health and Family Welfare Department, is the President of this Society and a Senior I.A.S. Officer as the Member Secretary cum Project Director.

(2) Job Responsibilities of SACS Officers

Name of the post Nature of Job  
Project Director
  • Overall In-charge of the programme
  • Policy issues at the State level
  • Planning, monitoring and supervision through field visits of all interventions
  • Monthly review meetings of AAP and Financial matters.
  • Human Resources at State & District levels  filling up of vacancies, preparation of training plans and monitoring the quality of training
  • Sanctioning funds for various interventions
  • Donor Coordination – quarterly
  • Liaison with other departments and sectors for mainstreaming
  • Other functions as illustrated in LoU
  • Ex-officio secretary of Governing body of SACS
 
Addl. Project Director
  • Technical Head of SACS
  • In-charge of CST Division
  • Advise PD on all technical matters
  • Monitoring & Supervision of implementing units
  • Overall in-charge of Capacity building and training of personnel
  • Overall in-charge of preparation of Procurement Plan/ Training Plan
 
JD.Director (Basic Services)
  • Over all supervision of service delivery of STD, ICTC, PPTCT, HIV-TB
  • Coordination with NRHM, NGOs and professional organizations of various related field of medicine (O&G, STI, TB etc.)
  • Preparation of Training Plan/ Procurement Plan
  • Conduct monthly review of district supervisors / implementing agency at State/ District level and NRHM for monitoring of the achievement of targets.
 
Dy,Director (STD)  

  • Implementation of the guidelines relating to STD service delivery the State
  • Ensuring good quality of service delivery in public and private sector by ensuring good environment at facility level that provides confidentiality to patients
  • Establish linkages with TI NGOs, RMPs in villages, Ayurvedic Practitioners, Private Practitioners, Health facilities etc.
  • Ensure Collaboration with professional Associations and Departments of STI/PSM in Medical Colleges
  • Preparing and executing Training Plan of all personnel relating to STI
  • Intensive touring, review and monitoring
  • Establish close collaboration with CMO and NRHM at state level to monitor STD programmes in SC/CHC/PHC level and obtain data on epidemics treated etc.
  • Implement MIS
 
 
Dy. Director (ICTC)  

* Planning, scaling up, monitoring and supervision of implementation of ICTC/PPTCT/HIV-TB programme in the state.

* Make regular field visits to ICTCs in the state, especially to poorly performing centers. * Organise monitoring – by monthly review meetings of District Supervisors and quarterly of all Counselors of ICTCs.

* Liaison with NRHM including RNTCP, JSS scheme etc. through monthly meetings. * Training of counselors and LTs.

* Prepare projectins of rapid test kits, consumables and prophylactic Nevirapine and their logistic management.

 

 
 
PPTCT M & E Officer  

  • Monitor the PPTCT programme as per agreed monitoring indicators including quality of
  • services Prepare monthly and quarterly reports on the performance of the PPTCT programme in the state Make regular field visits where the performance of the PPTCT programme is not up to the mark.
  • To assist in the revision and strengthening of the existing MIS system Planning, scaling up, monitoring and supervision of implementation of ICTC/PPTCT/HIV-TB programme in the state.
  • Make regular field visits to ICTCs in the state, especially to poorly performing centers.
  • Organise monitoring – by monthly review meetings of District Supervisors and quarterly of all Counselors of ICTCs.
  • Liaison with NRHM including RNTCP, JSS scheme etc. through monthly meetings.
  • Training of counselors and LTs.
  • * Prepare projectins of rapid test kits, consumables and prophylactic Nevirapine and their logistic management.
 
HIV/TB Consultant Rd 3 (GFATM)  

  • Facilitate the improved co-operation between TB and HIV programmes and other non-Govt. organizations;
  • Planning, implementation and monitoring of the HIV/TB & GFATM Round III activities & to provide technical support for the training, supervision, implementation and co-ordination according to programme policies;
  • Assist in the development, pilot testing, finalization, dissemination and the implementation of new and revision of existing modules for management and control of TB-HIV co-infection; Specific responsibilities:
  • Prepare an annual plan and provide comprehensive report in the prescribed format to NACO quarterly & an annual report.
  • extensive touring of the states in order to ensure smooth & co-ordinated functioning of the project activities & Facilitate compilation, analysis of data and ensure timely submission of HIV-TB activity reports from ICTC
  • by conducting internal M&E by analysis of the monthly reports on referrals & NGO activities; Liaise with CST
  • Division and assist in patient monitoring of ART patients needing DOTS and vice-versa at ART Centers, CCC etc.
  • Disseminate National Guidelines for HIV-TB, Perform Administrative duties at the state level & Facilitate in generating budget and ensure utilization of funds;
  • The State HIV-TB Consultant will work under direction of and will report to the State Coordination Committee for HIV � TB.
 
Data Analyst Rd 3 (GFATM)  

  • Collect and compute the data related to the project activities;
  • Analyse the data;
  • Compilation of reports;
  • Any other work assigned.
 
Secretarial Assistant Rd 3  

  • typing notes;
  • keeping track of the movement of concerned files;
  • to assist their reporting programme officers in providing material for presentations & meetings etc.;
  • updating reports/ records as directed by their programme officers; to assist in any other work assigned by NACO
 
Joint Director (Blood Saftery & Quality Assurance)  

  • Development and Monitoring the Implementation of the Action Plan on Blood collection and Safety.
  • Preparation of Training Plan/ Procurement Plan
  • Fixing specific targets of voluntary blood collection for each distt and monitoring achievement by involving District Collectors, IRCS, NGOs, CBOs, Voluntary Organisations
  • Conducting supervisory visit and monitoring of Blood Banks
  • Liaise with State Drug Authority for licensing of Blood banks and renewal of license
  • Supervise the activities of State Blood Transfusion Council
  • Conducting Training programme for Blood Bank medical and para-medical staff on Blood safety and Laboratory services
  • Devise system for implementation of External and Internal Quality Assessment Schemes
  • Liaise with States for External and Internal Audit of Blood Banks.
  • Assist NRL and SRLs for EQAS in blood banks and laboratories in their own states.
  • Submit quarterly report on Blood safety activities to NACO
  • Any other work as assigned by Project Director, SACS
 
Dy.Director (Quality Assurance)  

  • To assist Joint Director (BS) in implementation of Quality system in BTS
  • To monitor and supervise EQAS programme
  • To coordinate with NRL and SRLs for the EQAS programme
  • To submit quarterly report of EQAS to NACO
  • Preparation of Training Plan/ Procurement Plan
  • To make supervisory visit to blood banks for quality assessment and prepare a report
  • To conduct QMP workshops for Blood Banks and Laboratories in their state Any other work as assigned by Joint Director (BS) or Programme Officer (QC)
 
Consultant (Voluntary Blood Donation)  

  • Implementation of operational guidelines on voluntary blood donation programme of NACO in their states.
  • Conducting awareness programmes and workshops on voluntary blood donation with active coordination with State Chapter of IRCS, Red Ribbon Clubs, Voluntary organizations, NGOs, CBOs,
  • To develop strategies for promotion of voluntary blood donation
  • To liaise with District Collectors for fixing a date in each districts for organizing camps.
  • To liaise with Medical Officers of NACO supported Blood Banks in the state for holding camps.
  • To assist SACS for development of voluntary donation programme in their own states
  • To monitor the financial expenditure for organizing the camps
  • To submit report upon completion of assignment
  • Any other work as assigned by Joint Director (BS)
 
Quality Manager  

To assist Joint Director (BS) in implementation of regulatory framework in Blood Banks

  • Liaise with State Drug Authority for licensing of blood banks and their renewal
  • To identify areas of constraints in blood banks for licensing purpose and report to Health officials and JD (BS) for necessary corrective measures
  • To inspect blood banks along with State Drug Authority.
  • To expedite the grant of license for proper functioning of blood banks
  • To address all the legal issues of blood transfusion services.
  • To submit quarterly report of license status of their blood banks to NACO
  • To make supervisory visit to blood banks along with officials of NACO and Blood Safety division of SACS or SBTC.
  • Any other work as assigned by Joint Director (BS)
 
Jt. Dirrector (CST)  

  • Ensure implementation of the operational guidelines and treatment protocols in all Govt. and Pvt. Facilities.
  • Annual Plan for CST: Sites for New Centres & Preliminary Assessment, Physical targets and budgetary requirements.
  • Release of funds and monitoring of expenditure to ART Centres CCC (through implementation partners, wherever applicable).
  • Procurement and supply of drugs required for management of OIs
  • Monitoring supply and consumption of ARV drugs, CD4 machines, CD4 kits, PEP etc. for NACO and regular reporting to NACO
  • Appointment of staff in new centres
  • Organizing training of personnel of ART Centres and CCCs and all hospital staff involved in patient care to reduce stigma & discrimination.
  • Monitoring of ART Centres, Link ART Centres and CCCs (including periodic visits)
  • Monthly meetings of Nodal Officers of ART Centres
  • Quarterly meetings of doctors of ART centers to review qualitative aspects of the programme
  • Review work of Regional Coordinators
 
 
 
 
Dy. Director (M & E & Surveillance)
  • Develop state M&E plans and implement M&E activities including surveillance with in state and report to national M&E
  • Be responsible for timely collection of data on CMIS, surveillance , and other sources and data quality
  • Prepare state level reports, provide data to State Government, provide analysis and evidence to guide the programme decisions.
  • Technically and professionally guide, supervise and support data collection for M&E indicators from the districts.
  • Organize need based trainings on M&E.
 
Statistical Officer  

  • Compiling and collating data at state level. Data cleaning, validations and flagging issues.
  • Maintaining the database of all relevant information for the program. Supporting data entry.
  • Preparing analysis framework for periodic analysis of the data .
  • Working on statistical analysis of the data, preparation of the reports, presentations as and when needed.
  • Assisting in making CMIS operational and conducting trainings for data entry operators.
 
Stat. Astt. / Computer Programmer  

  • Data Entry and /or compilation of data, data validation from reporting units from all the States for reporting of all components of the program.
  • Flagging the reporting issues, data discrepancies while entering data and assisting communication to corresponding State M&E unit for follow up action.
  • Support data entry for surveys, surveillance, research studies and other checklists reports as and when needed.
  • Maintain files related to the assigned components, necessary databases; assist in documentation and preparation of meetings.
 
M & E Officer  

  • Supporting the development of targets and monitoring programme achievements on regular basis through the use of the dashboard indicators.
  • Ensuring that all reporting units in the state are using CMIS, Updating the CMIS masters used to register al functioning reporting units including blood banks, STD clinics, ART centres, ICTCs , NGO’s etc.
  • Establish a mechanism for timely and error free reporting to NACO; Flagging issues related to reporting protocols and software; Organise training
  • Responding to the information needs from NACO. Providing feedback to reporting units.
  • Supporting preparations of periodic reports.
 
Epidemiologist  

  • Reviewing the selection of sites for sentinel surveillance & ensuring that the sentinel
  • Design and carryout evaluation and surveillance studies among special groups.
  • Undertake data analysis and prepare epidemiological profiles of the HIV epidemic on annual basis.
  • Participate in quality monitoring of the sentinel surveillance & survey activity.
  • Convening the technical advisory group for the BSS.
  • Support data management and by field level and field reviews.
  • Preparing SACS annual reports, organize trainings.
  • Supporting the coordination and review of operations research involving the state.
 
Joint Director (TI)  

  • Promote the involvement of NGOs/CBOs in targeted intervention / HIV / AIDS intervention programme
  • Plan and ensure the saturation of coverage of core target and Bridge population” through scaling up of TIs
  • Conduct regular filed visits to Monitor the progress of the TI projects and facilitate the technical inputs to the NGO/ CBO partners from time to time.
  • Identify the training needs of each TI and facilitate programme in collaboration with TSU
  • Maintain regular liaison with all stakeholders (government, civil society/NGO and donors)
  • Monitor progress of TI as per financial and physical indicators
  • Conduct quarterly meetings with TI NGOs at state or regional level.
  • Periodic appraisal of the progress and reporting in the form of monthly reports.
  • In consultation with M&EO, maintain, update and retrieve database of information generated from implementing partners.
  • Ensure the performance appraisal of TI project staff through implementing NGOs along with annual review process.
  • Preparation of Training Plan
 
 
Jt. Director (IEC)  

Draw up an Annual Action Plan as per IEC and Mainstreaming strategy under NACP III and ensure its implementation

  • Ensure development of IEC materials and its dissemination through different media channels
  • Coordinate with different stakeholders for implementation of IEC plan
  • Liaison with NRHM for possible convergence in dissemination of messages
  • Ensure availability of IEC Materials at different service centres
  • Sensitize and engage media and health journalists on issues pertaining to HIV/AIDS.
  • Advocacy of different stakeholders such as political leaders, Panchayats and other key influencers.
  • Undertake supervisory visits in the field and ensure monitoring and evaluation of IEC/Mainstreaming programmes
  • Draw up a training calendar and its implementation
  • Compile and submit a monthly assessment report to NACO on IEC plans and programme implementation in the state
  • Prepare and implement Condom Promotion plan in the state
  • Preparation of Training Plan
 
Dy. Director (IEC)  

Assist in preparation of Annual Action Plan as per IEC strategy under NACP III and ensure its implementation

  • Assist in organizing development of IEC materials, its dissemination and availability at different service points
  • Liaison with NRHM for possible convergence in dissemination of messages
  • Sensitize and engage media and health journalists on issues pertaining to HIV/AIDS.
  • Assist in advocacy of different stakeholders such as political leaders, Panchayats and other key influencers.
  • Undertake supervisory field visits to monitor and evaluate IEC programmes
  • Ensure production and dissemination of SACS Newsletter
  • Any other activity related to IEC as assigned from time to time
 
Asst. Director (Pub. Doc )  

  1. Essential:
    1. Bachelors Degree &PG Diploma in Mass Communication/Public relations from a recognised university/institute.
    2. Min 5 yrs exp in the field of developmental/health communication including planning and implementation of IEC campaigns and in developing social mobilization campaigns.
  2. Desirable: Preference would be given to candidates with experience in documentation of data on communication activities and with practical experience of handling work relating to Developmental communication in health or related sectors, preparation of Audio Visual Aids and display material in a responsible position, ability to develop nation-wide IEC packages/strategy & liaise with Govt. & private sectors;
    1. Knowledge of AV media & proficiency I handling audio-visual aids for training purposes.
    2. Knowledge of modern training techniques.
    3. Working knowledge of local language.
 
GIPA Coordinator  

  • Work out state specific GIPA strategies and operationalise them for the involvement and empowerment of People Living with HIV/AIDS
  • Support the organization of state/district level networks and their involvement in various decision making bodies as part of GIPA strategy
  • Facilitate capacity building of PLHA networks to develop state specific GIPA implementation plan
  • Ensure the implementation of state specific GIPA implementation plan by SACS
  • Assist in dissemination of IEC messages/material at State/district level PLHA networks
  • Strengthen link workers programmes through PLHA network involvement
  • Encourage PLHA networks to create peer support groups and safe spaces at destination sites for migrants
  • Undertake supervisory visits for ensuring availability and accessibility of services for PLHAs
 
Consultant (Youth Affairs)  

  • Create a youth profile in the context of HIV, keeping in mind their vulnerability factors
  • Design interventions for creating awareness for behaviour change and enhancing access to services
  • Implement specific district-based programmes for vulnerable youth at the community level
  • Mobilize support of multiple stakeholders like key Government Ministries /Departments, Corporate sector and Civil society organizations and establish systems that will sustain initiatives being undertaken
  • Coordinate youth programmes being implemented by donors, other Government Departments etc.
  • Monitor programme activity and achieve indicators laid down
  • Provide technical inputs in preparation of the HIV related IEC for the Youth
  • Facilitate the formation of Red ribbon clubs in the State
  • Undertake field trips at district /village level to monitor the implementation and identify the gaps/needs.
  • Provide support to national initiatives on Youth
  • Facilitate in the implementation of the Link Worker Scheme in the districts .
  • Coordinate with various State Youth agencies (Government and Non government ) to conduct HIV awareness among the youth
 
Consultant (Civil Society Mainstreaming)  

  • Coordinate with key Government Ministries /Departments, Corporate sector and Civil society organizations for mainstreaming HIV/AIDS into their policies and programmes
  • Provide technical support to the mainstreaming partners in preparing and facilitating implementation of their annual action plans by mainstreaming HIV/AIDS
  • Provide technical inputs in preparation of the HIV related IEC for the Civil society and Mainstreaming
  • Provide support to national initiatives on civil society and mainstreaming
  • Undertake field trips at district /village level to monitor the implementation and identify the gaps/needs.
 
Admn. Asst. Help Divisional officers in file maintenance, initiate correspondence and all other work entrusted from time to time.  
Personal Asstt. Assist officers in day to day work and all other work entrusted from time to time.  
Office Asstt. (LDC) Help Divisional officers in file maintenance, initiate correspondence and all other work entrusted from time to time.  
Driver Driving office vehicle and ensuring that the vehicles are maintained properly  
Messenger Dak distribution, support to office and all other work entrusted from time to time.  
Computer Literate Steno Assist officers in day to day work and all other work entrusted from time to time.  
 
 
Divisional Assistant Help Divisional officers in file maintenance, initiate correspondence and all other work entrusted from time to time.  
 
 
 
 
 
 
 
 
 
 
 
 
AD (Procuremnt)
  • All procurement matters relating to SACS
  • Ensure adherence to Procurement guidelines in all purchases
  • Inventory control
  • Reporting to NACO periodically
 
Stores Officer
  • Assist AD (proc) in store related matters
  • Inventory control
  • Maintenance of registers/ records
 
Jt. Director (Finance)
  • Overall responsible for financial management including budgeting, funds management, compliance with reporting requirement and audit of SACS.
  • Assist Project Director of SACS and have overall responsibility for all finance and accounts procedure
  • Develop financial capabilities and capacities in implementing agency to deal with the finance and account procedures
  • Liase effectively with NACO on financial matters
  • Advise the Board/Governing body on all financial matters especially on financial policy and strategic issues
  • Keep the Project Director informed about financial position and financial performance of the project
  • Preparation and approval of budget and financial projections/ forecasts
  • Ensure development of satisfactory financial and accounting policies and procedures for the project and its adherence to these policies and procedures
  • Ensure development and operation of a satisfactory finance management system for the project
  • Ensure that an effective system of internal controls is operational
  • Ensure smooth flow of funds to all levels of the project organisation, payment to various parties, and ensure
  • adherence to service standards. Ensure effective cash management including short-term forecasting.
  • Act as Treasurer of the Society
  • Any other work assigned by PD
 
Assistant Director (Finance)
  • Overall responsible for internal, statutory & review audit, CFMS system and reimbursement claim and assist JD (F) in day to day function. Major Responsibilities
  • Timely release of funds to concerned implementing agencies for the project activities Function as Drawing and Disbursing Officer
  • Identify and assess funds requirements under various components of project.
  • Produce component-wise, category-wise and account head-wise expenditure statements.
  • Prepare Schedule of Withdrawal of Proceeds and the Statement of Expenditure required for withdrawal of credit during retroactive financing period.
  • Make sure timely reconciliation of accounts of project to claim disbursement from World Bank.
  • Prepare budgetary provisions required for implementation of project
  • Provide implementation assistance to AFU Personnel for smooth implementation of the finance and Account System.
  • Any other work assigned by Joint Director Deputy Director/Project Director.
 
     
Accountant / Finance Asstt. Major Responsibilities (reporting to Finance Officer)

  • Smooth and timely conduct of internal audit and statutory audit
  • Review reports of DACS
  • Budgeting
  • Smooth and timely release of funds to field units
  • Preparation and submissions of reimbursement claims
  • Complying with reporting requirements
  • Receipt and scrutiny of claims received from the DACS
  • Consolidation (through CFMS) for sending it to NACO
  • To carry out other tasks as assigned by management from time to time
 
 
 
 
 
 
 
Personal Asstt. Assist officers in day to day work and all other work entrusted from time to time.